RESERVATIONS

To ensure a smooth and well-organized experience for all participants, reservations are required for our workshops and conventions and unlock eligibility for exclusive pricing for studios. This helps us better manage event capacity, plan the schedule, and guarantee that everyone has a spot secured for their chosen event. By making a reservation, you’re helping us create a more personalized and streamlined event for your studio and dancers, ensuring that we can provide the best possible experience for all involved. We appreciate your understanding and cooperation in reserving your spot early, as this allows us to properly prepare for a successful event.

• Reservations are only available to studios.

• A minimum of 5 dancers is required to reserve spots.

• Reservations are non-refundable and accepted on a first-come, first-serve basis.

Once you submit the reservation and pay the deposit, your reservation will be shown as a credit on your DanceBug dashboard. The deposit amount will be credited towards your final registration fees. Please note that you cannot apply any former credit toward the deposit.

2025 EVENTS

All events occurring in 2025 require a reservation to be made by July 18th, 2025 to unlock VIP STUDIO PRICING

2026 EVENTS

All events occurring in 2026 require a reservation to be made by September 18th, 2025 unlock VIP STUDIO PRICING

VIP STUDIO PRICING

• Eligibility:

  Studios are eligible for VIP STUDIO PRICING if they make a reservation with a minimum of 5 dancers by the event deadline, and this pricing remains available until 60 days prior to the event date when VIP STUDIO PRICING ENDS. After this deadline, no exceptions will be made, and standard rates will apply.

• Full Payment Requirement:

  To lock in VIP STUDIO PRICING, full payment must be made by the 60-day mark. Partial payments will not secure the rate, no exceptions.

• Partial Payments:

  Through DanceBug, clients can take advantage of partial payments, making it easier to manage and budget for registration fees. We encourage you to reach out to us if you need assistance in setting up a partial payment plan.

  Please note, to be eligible for VIP Studio Pricing, all payments must be completed by the Exclusive Pricing deadline to receive pricing rates.

2025 EVENTS

All events occurring in 2025 require a reservation to be made by July 18th, 2025 to unlock VIP STUDIO PRICING

2026 EVENTS

All events occurring in 2026 require a reservation to be made by September 18th, 2025 unlock VIP STUDIO PRICING

VIP STUDIO PRICING

• Eligibility:

  Studios are eligible for VIP Studio Pricing once they make a reservation, and this pricing remains available until 60 days prior to the event date. After this deadline, no exceptions will be made, and standard rates will apply.

• Full Payment Requirement:

  To lock in Exclusive Pricing, full payment must be made by the 60-day mark. Partial payments will not secure the rate, no exceptions.

• Partial Payments:

  Through DanceBug, clients can take advantage of partial payments, making it easier to manage and budget for registration fees. We encourage you to reach out to us if you need assistance in setting up a partial payment plan.

  Please note, to be eligible for VIP STUDIO PRICING, all payments must be completed by the VIP STUDIO PRICING deadline to receive pricing rates.

EXCLUSIVE PRICING

Exclusive Pricing is offered to all registrations made up until 30 days prior to the event date. After this deadline, no exceptions will be made, and late rates will apply.

• Full Payment Requirement:

  To lock in Exclusive Pricing Pricing, full payment must be made by the 30-day mark. Partial payments will not secure the rate, no exceptions.

LATE REGISTRATION

To avoid disruptions and additional fees, and ensure your participation, all registrations and payments must be completed on time.

• Late Rate Policy:

  Late registration (occurring after30 days prior to the event) may be considered only if space allows. Since all payments and registrations are due 30 days prior to the event, late registration is not guaranteed and is subject to availability. If accepted, late registrations may be subject to additional fees. To secure your spot and avoid complications, we strongly encourage all studios to complete their registrations and payments by the deadline.

• Reinstatement & Late Registration Policy:

  If a studio or independent registrant needs to re-register after the 30-day deadline due to incomplete payment and removal from DanceBug, they will be subject to Late Rate Pricing, no exceptions.

PAYMENTS TERMS

To qualify for any special pricing, all payments must be made in full prior to the tiered deadline, no exceptions. If a partial payment is made before a pricing tier deadline but a remaining balance is outstanding when deadline ends, all entries will be backdated to the current rate. To avoid this, please ensure that the full payment is submitted by the deadline. This allows us to maintain consistent pricing and help with seamless event planning.

NO CHECKS

To better protect both client information and business interests, all payments must now be completed online. This change ensures more efficient account management and increased security. As part of our ongoing efforts to improve our payment processing and enhance security, we want to remind you that we no longer accept checks. Checks will not be received at our office, and no exceptions will be made to this policy.

CREDIT AND DEBIT CARDS

We are pleased to announce that we have eliminated the credit card processing fee on DanceBug, making the payment process more convenient for you.

ACH | WIRE PAYMENTS

Please make payment arrangements accordingly. If you require an ACH or Wire payment, these options are available upon request for studio owners only.

PEASE CHECK EACH CITY’S PAGE FOR SPECIFIC DEADLINES.

We highly recommend finalizing payments well before the deadline to secure participation and avoid disruptions. In select cities we have a waitlist for entrance into the showcase, spots will be released at the 30 day mark to our waitlisted entries.

• Strict Studio Deadline:Full event fees are due 30 days prior to the event—no exceptions.

• Unpaid Registrations: Any unpaid registrations or accounts with outstanding balances will result in removal from DanceBug, therefore removing them from the event.

• No Extensions: To maintain event integrity and fairness, we cannot offer extensions or exceptions.

VIP STUDIO PRICING

• Eligibility:

  Studios are eligible for VIP STUDIO PRICING if they make a reservation by the event deadline, and this pricing remains available until 60 days prior to the event date when VIP STUDIO PRICING ENDS. After this deadline, no exceptions will be made, and standard rates will apply.

• Full Payment Requirement:

  To lock in Exclusive Pricing, full payment must be made by the 60-day mark. Partial payments will not secure the rate, no exceptions.

• Partial Payments:

  Through DanceBug, clients can take advantage of partial payments, making it easier to manage and budget for registration fees. We encourage you to reach out to us if you need assistance in setting up a partial payment plan.

  Please note, to be eligible for VIP Studio Pricing, all payments must be completed by the Exclusive Pricing deadline to receive pricing rates.

EXCLUSIVE PRICING

Exclusive Pricing is offered to all registrations made up until 30 days prior to the event date. After this deadline, no exceptions will be made, and late rates will apply.

• Full Payment Requirement:

  To lock in Exclusive Pricing Pricing, full payment must be made by the 30-day mark. Partial payments will not secure the rate, no exceptions.

LATE REGISTRATION

To avoid disruptions and additional fees, and ensure your participation, all registrations and payments must be completed on time.

• Late Rate Policy:

  Late registration (occurring after 30 days prior to the event) may be considered only if space allows. Since all payments and registrations are due 30 days prior to the event, late registration is not guaranteed and is subject to availability. If accepted, late registrations may be subject to additional fees. To secure your spot and avoid complications, we strongly encourage all studios to complete their registrations and payments by the deadline.

• Reinstatement & Late Registration Policy:

  If a studio or independent registrant needs to re-register after the 30-day deadline due to incomplete payment and removal from DanceBug, they will be subject to Late Rate Pricing, no exceptions.

COMMUNICATION & ASSISTANCE POLICY

Please note that all communication regarding assistance with your account must be handled prior to pricing deadlines. Any requests or inquiries made after a pricing deadline (or are not resolved by the deadline) will result in your account being subject to the currently applied rate and|or registration removal if after the 30 day payment deadline. To ensure you benefit from pricing tiers, we encourage you to reach out for assistance and finalize any outstanding tasks before the deadline.

COMMUNICATION & ASSISTANCE POLICY

Please note that all communication regarding assistance with your account must be handled prior to pricing deadlines. Any requests or inquiries made after a pricing deadline (or are not resolved by the deadline) will result in your account being subject to the currently applied rate and|or registration removal if after the 30 day payment deadline. To ensure you benefit from pricing tiers, we encourage you to reach out for assistance and finalize any outstanding tasks before the deadline.